Time Management

“Time is the scarcest resource.  Unless it is managed, nothing else can be managed.” 

Time, unlike water, timber, and coal, cannot be saved for a rainy day, or accumulated like raw materials.  People turn machines on and off.  They replace workers.  Time continues its march at a fixed rate of sixty minutes each hour, twenty-four hours each day. 

Time, unlike other resources, can neither be turned on or off nor be replaced.  In spite of its preciousness and vast potential, people waste nothing quite so thoughtlessly as time.  The wise and pragmatic Sir Walter Scott said: Dost thou love life?  Then do not squander time, for that’s the stuff life is made of.”                                  

R. Alec Mackenzie

Overview

Attending this programme will enhance the participant’s ability to manage their lives more effectively, and in so doing, have more time to focus executing their priorities. The focus is also on assisting the participants to manage their time and as a result increase their personal effectiveness. Participants will be helped to identify how they spend their time. How they plan their work and how they prioritise.
Who will benefit?

These are vital skills for all staff at any level.
What will participants learn?

By the end of this course participants will be able to:

  • Assess their time management skills.
  • Assess potential constraints on their ability to manage time (Identify Time Wasters).
  • Apply the Pareto Time Principle.
  • Categorise their tasks.
  • Apply the 5-D Time Management Model.
  • Prioritise their tasks.
  • Use planning tools to organise their time.
  • Set priorities and deadlines realistically.
  • Apply Lakein’s Six Steps to plan and organise their time.
  • Realise their need to be more focused and disciplined in order to manage their lives more effectively.
  • Have a definite plan to achieve their goals in the quickest possible time.
  • Be taught the skills required to use Time Management tools more effectively.
  • Apply personal leadership principles to manage their time.

What will it cover?

Self-Analysis

  • Participants will complete an exercise to enable them to take stock of their personal strengths and weaknesses, character traits, values, interests and abilities.

Getting Organised

  • Participants will learn to identify where they are wasting time and how it might be having a destructive impact on their ability to achieve their goals.

Setting priorities

  • Participant will learn how to set priorities by using the Pareto Time Principle.

Categorising your tasks

  • Participants will learn how to recognise and differentiate between those tasks that will contribute directly to their purpose versus those seductive tasks that clammer for attention, but contribute very little to the overall purpose.
  • They will also be taught how to use the time management models to decide on what kind of action to take on certain tasks.

Practical Application

  • By combining the principles and time management tool participants will learn how to get practical and apply these to samples of their daily and monthly activity.

Applying Personal Leadership to Manage Time

  • Setting boundaries
  • Setting personal and work related goals
  • Effective planning
  • Self-Motivation

Action Plans

  • Participants will learn how to create Individual Action Plans to facilitate the practice of the acquired skills and the behavioural changes required.